Office & HR Supervisor

About Pelican

Pelican is a leading provider of payment & compliance solutions to corporates and financial institutions of all types and sizes in the Americas, Europe & Middle East, and Asia-Pacific. Pelican puts intelligent automation, compliance and control firmly at the heart of payments & other transactions processing. Financial institutions and corporate’s worldwide rely on Pelican to manage & control their payments securely, improve operational efficiencies and lower risk & IT costs.

Aims & Goals

The primary aim of the Office & HR supervisor is to supports company operations by maintaining office support activities and HR related functions. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, HR policy implementation, ISMS (ISO) Audit related documentation & review, communication and safety.

Key Responsibilities


  • Serve as the point person for office manager duties including:
    • Maintenance calls and record with building maintenance supervisor
    • Mailing
    • Supplies
    • Minor Equipment management such as printer & fax machines
    • Errands and shopping as and when needed
  • Assist in Schedule meetings and appointments including WebEx
  • Proficient in MS Office product such as Word, Excel, & PowerPoint.
  • Maintain the office condition and arrange necessary repairs
  • Assist in travel such as airline, hotel and car rental for Sr. executives
  • Assist in trade show planning, shipping, coordinating with marketing, event organizer and printer
  • Ensure that all items are invoiced and paid on time such as Telephone, Internet etc.
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the on boarding process for new hires including ISO process and documentation
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Additional Perquisites:
    • Location: Iselin, New Jersey
    • Term: Part time (20 hours / week or 5 hours per day)
    • Time: 9:00 AM - 1:00 PM
    • Paid Vacation days: 8 days / year
    • Paid sick days: 3 days / year
    • Paid company holidays: 8 days / year
    • Allowed to participate in company 401 plan

Experience Level & Qualification:

  1. Experience Level
    • 3-5 years of Experience in role of HR & Admin will be beneficial.
  2. Educational Background
    • College Degree
Essential Skills
  • Good Communication Skills and Negotiation Skills
  • Travel & Trade show Desk Management
  • Time Management

Additional Skills

  • Exposure to ISO Implementation and Records Management as per ISO Standards 27001 standards

 
To apply, please send your resume to careers@pelican.ai